Greenville Men’s Softball Association

Constitution

 

 

Article #1 - NAME

                This organization shall be known as the Greenville Men’s Softball Association

 

Article #2 – PURPOSE

 

Section #1 – It shall be the aim and duty of the Board of Directors of the Greenville Men’s Softball Association to promote fair play, improve facilities, supervise and proper and equitable use of these facilities, and to establish and maintain a long range plan for the financing of improvements and all other needs.  These aims shall be broadly interpreted only by available means and common sense.

 

Article #3 – MEMBERSHIP

 

                Section #1 – The members of the Board of Directors shall be elected at large by the members of the Association.

 

                Section #2 – Any member of the Greenville Men’s Softball Association shall have the power to elect replacement for out-going Directors whose term in office has expired.

 

                Section #3 – Directors shall be elected for a term of one (1) year after the first year the Association has been in existence.

 

                Section #4 – The GALSA Executive Director shall serve as ex-officio.

 

                Section #5 – The election of members at large shall take place at the December meeting.

 

Article #4 – MEETINGS

 

                Section #1 – The regular monthly meeting of the Board of Directors shall be held each month at a time and date selected by the current board at the annual re-organizational meeting.  These meetings shall be held at the Greenville Rec Center unless otherwise specified.

 

                Section #2 – Special meetings can be called at anytime by the President.  The President shall call a special meeting of the Board of Directors of the Greenville Men’s Softball Association when requested to do so by three (3) members of the Board.  At least two (2) days notice shall be given prior to the call of a special meeting.  All meetings must comply with the provision of the Pennsylvania Open Meeting Law.

 

                Section #3 – The annual re-organizational meeting of the Greenville Men’s Softball Association shall be the regular January meeting.

 

                Section #4 – All meetings shall be conducted according to Robert’s Rules of Order.

 

Article #5 – OFFICERS

 

                Section #1 – The officers of the Association shall be the President, Vice-President, Secretary, Treasurer, and Corresponding Secretary. Officers will be elected during the final board meeting that season.

 

                Section #2 – The Treasurer of the Association need not be a member of the Board of Directors.

 

 

 

Article #6 – POWERS AND DUTIES OF OFFICERS

 

                Section #1 – Duties of the President – The President shall call and preside at all meetings and shall be ex-officio for all sub-committees.  He shall appoint all standing committees and such special committees deemed necessary as authorized by the Board.

 

                Section #2 – Duties of the Vice-President – The Vice-President shall act as President in the absence of the President, and when so acting, shall have all powers and authority of the President.

 

                Section #3 – Duties of the Secretary – The Secretary shall prepare an agenda for all meetings of the Board of Directors, shall act as custodian of all records and shall be responsible for the keeping and reporting of adequate records of all transactions except financial, and of the minutes of all meetings of the Board.

 

                Section #4 – Duties of the Treasurer – The Treasurer shall have custody of all funds of the Association.  The Treasurer shall act with the budget committee and see that a true and accurate accounting of all financial transactions of the association is made.

 

               Section#5- Duties of the Corresponding Secretary – The Corresponding Secretary shall maintain the league website, and act as the liaison between the officers of the league, managers, players, and G.A.L.S.A.  

      

                Section #6 – Duties of the Committee Chairmen – The Chairmen shall report to the Board of Directors the outcome of their respective committee meetings and give their recommendations for action to the Board.

 

                Section #7 – Duties of the Executive Officer – The Executive officer shall be responsible for reporting to the Board any requests made by the GAMSA and vice-versa and be liaison between GALSA and the GAMSA Board.

 

Article #7 – QUORUM

 

                Section #1 – A quorum shall consist of a majority of the members of the board ad measure shall be considered passed if it has the majority vote of a quorum present at a regular, rescheduled, or special meeting of the board.

 

Article #8 - AMENDMENTS

                 

                Section #1 - The constitution may be revised by a 2/3 vote of the members of the Board of Directors at any regular meeting or special meeting called for such expressed purpose, provided always however, that a thirty (30) day notice shall be given to each member of the board prior to the meeting at which the amendment is brought to vote.

 

Article #9 – FINANCIAL PROCEDURES

 

                Section #1 – The Treasurer shall submit the financial standing of the Association as of the last day of the preceding month at each regular monthly meeting.

 

                Section #2 – All bills and expenditures, except those from the petty cash fund, must be approved by the Board of Directors.

 

                Section #3 - All checks on the Association account shall be co-signed by the authorized President or Treasurer or any other Director whose signature is authorized by the Board of Directors.  The Association’s books must be properly audited annually at the end of the fiscal year, which is from January 1st to December 31st, by an auditor approved by the Board of Directors.